Personal Assistant – Office Administrator

Job Description

Job reference No.: NGA1083
Function: Administration / Support / Secretarial

Our client

Adexen Recruitment Agency is mandated by a multinational chemical company to recruit a Personal Assistant / Office Administrator for its operations in Nigeria.

Job description

• The PA/Office Administrator is to provide secretarial and office support to the Managing Director. He/She is responsible for smooth and efficient running of the office, organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
• He/she is to report to the Managing Director.
• The position is based in Lagos, Nigeria.

Responsibilities

The responsibilities for this office shall include but is not limited to the following:

• Compiling of all required correspondence, presentations and communication on behalf of the Managing Director
• Coordinate Managing Director’s diary, screening of all his incoming calls and monitoring of incoming emails
• Trafficking of all in and outgoing paper work in the Managing Director’s office and maintaining of a filing system
• Proactively using initiative to progress situations and seek information, particularly in the absence of Managing Director
• Establishment and maintenance of easily accessible customer data base
• In collaboration with Business Unit’s and Business Centre, organise local exhibitions, seminars, field days and conferences
• Coordinating all meetings of the Board, Shareholders and any other ad hoc meetings, and compiling various meeting packs, agendas and minutes of these meetings
• Facilitation of all meeting arrangements (e.g catering, communications) to ensure smooth running of meetings
• Efficient and proactive organising international and domestic travel arrangements for the Managing Director, as well as for his and the company’s visitors, in accordance with Company guidelines
• Efficient organising  of all travel arrangements for all company employees, in accordance with Company guidelines
• Procurement of all company supplies, according to company guidelines
• Ensuring all statutory and regulatory filings and submissions are made within required deadlines, in coordination with Business Centre
• Accurate and efficient inventory management and control

Qualifications and experience

• University degree in management, administration and secretarial studies
• 4-6 years in PA capacity for a senior manager or in office administration
• Computer literate – SAP/, Microsoft Office Suits
• Strong communication and people skills
• Well organized, meticulous and able to plan and prioritize activities
• Perform well under pressure
• Able to work as an integral member of a team as well as individually
• Fluency in German and/or French would be advantageous
• Post graduate qualification is an added advantage

What is on offer

Attractive package
If your experience, personal characteristics and qualifications meet the position specifications and your personal objectives are to seek such a challenge, then we would like to hear from you with details of your current earnings, up to date CV and explanation as to why your achievements to date fit you for consideration.
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